Expense Reporting For Sage

We at Gorilla Expense understand our customers when it comes to T&E. This is what we have been doing and we do it best. Our solution seamlessly integrates with SAGE 100 (Payables module) & Sage 100 Contractor ERP (Expense module)

Gorilla Expense seamlessly integrates with Sage 300 CRE’s (Construction  Real Estate) AP Module.

We also sync Jobs, Extras, Cost Codes & Categories automatically using our included free integration platform.

Gorilla Expense extends the capabilities of Sage Intacct by providing a robust platform for users to capture both, out of pocket and corporate credit card expenses. We integrate with Sage Intacct using web services into the Time & Expense Module and AP Module

Gorilla Expense seamlessly integrates with Sage 300 Accounts Payable module – we create Purchase Invoices in Sage 300 using our proprietary integration. Once reports are approved, they can be sent to Sage for payment by simply clicking a button

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CUSTOMERS USING GORILLA EXPENSE

 



Gorilla Expense – Sage 300 Intacct Integration

Expense Reporting For Sage Intacct

Gorilla Expense seamlessly integrates with Sage Intacct Time and Expense module as well as AP module using Sage Intacct’s Web Services. Once the expenses are approved by the manager, expense data is pushed to Sage Intacct via a click of a button! Gorilla Expense Sage Intacct integration can be configured to support Out-of-box dimensions

Demo of Integration with Sage 300

Gorilla Expense provides automated integration with Sage 300. Once the expenses are approved by the manager, expense data is automatically pushed to Sage 300 with the single click of a button! Gorilla Expense Sage 300 integration can be configured to support GST allocation, Job allocation, Multi-company or inter-company posting as well. Gorilla Expense works with all recent versions of Sage 300. Standard integration is into the Accounts Payable module in Sage. Contact us to learn more.



Gorilla Expense – Sage 300 Integration



Gorilla Expense – Sage 300 CRE Webinar

Expense Reporting For Sage 300 CRE

One of the main requirements for Sage 300 CRE customers with respect to expense reporting is to provide the users with the ability to charge to jobs, extras, cost codes and categories. As all of this data resides in Sage 300 CRE and is constantly updated within Sage, it becomes very challenging to make it available to the users within an expense reporting system in close to real-time. Gorilla Expense solves this problem by constantly syncing such job related master data from Sage 300 CRE into Gorilla Expense without a requirement for third-party integration.

Also, we provide export options from Gorilla Expense to export approved expense reports in Sage 300 CRE compatible format, so that this data can be imported into the Accounts Payables module of Sage 300 CRE as Invoices.

CASE STUDY

A subsidiary of French conglomerate EDF Renewables and formally known as EnterSolar, PowerFlex has been a leading provider of onsite solar and energy storage solutions since 2005. As a result, they have complex jobs and billing systems. When Admin Operations Coordinator Amna Warner joined the team, she took on the challenge of streamlining and transforming the company’s Sage 300 CRE jobs and accounting workflow.

Amna and the team at PowerFlex were searching for a system that supported Sage 300 CRE integration and automated manual tasks associated with expense reporting. But they also wanted a software that would be easy to use across departments and provide accessible customer service.

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Amna Warner

Gorilla Expense offers a similar experience as Salesforce. It’s such a robust system.

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Amna Warner

Admin Operations Coordinator

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Scott Walters

Gorilla Expense is so good that it’s a bullet point on my resume. It is the best of both worlds (Expensify and Concur). [In addition], their support is one of the best I have ever experienced in 25 plus years of working with IT vendors from Sun to IBM to Cisco.

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Scott Walters

Senior Director of IT

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Hilda Haddad

We selected Gorilla Expense over Concur and it has met our expectations in every way. I will absolutely recommend Gorilla Expense to
any Concur customers who are considering to switch.

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Hilda Haddad

Controller

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Babu Baskaran

We deployed Gorilla Expense On-Premise for users spread across the world. Gorilla Expense works with multiple currencies and multiple accounting systems fairly well. It is a robust enterprise solution.

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Babu Baskaran

Financial Systems Manager, BSB

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FEATURES

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RECEIPT BOX

Using our advanced Receipt Box feature, users need not clutter their phone’s photo gallery with hundreds of receipt images anymore and also they can sync receipts across all devices & Web app automatically. Receipt Box allows users to store receipts in a readable format – hence, eliminating the need to open each receipt to view the details and also, increasing productivity exponentially. Add-on Receipt OCR service available for accurately reading receipt data and merging receipts with corporate credit card data – all done automatically!

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AUTOMATIC CREDIT CARD IMPORT

The credit card import feature allows travelers to import corporate credit card transactions directly into the expense report. Due to this, it takes almost no time to complete an expense report. The credit card data can also be split into multiple lines using our split feature. We support multiple corporate credit card programs within the same application and we also support corporate credit cards issued in multiple billing currencies – a feature useful for our clients with a multi-national presence. Gorilla Expense partners with several major credit card companies and financial institutions.

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ONLINE SECURE EXPENSE REPORTING

Gorilla Expense is a 100% Online PCI Compliant Secure Solution that adheres to advanced security and high-availability standards. The application can be accessed via any major web browser as well as using our iOS or Android app. All data that is tied to the system is safely maintained and managed on Microsoft Azure servers based in Virgina, USA and other Microsoft Azure global locations for our APAC / European clients

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MILEAGE USING GOOGLE MAPS

Gorilla Expense utilizes Google Maps in the web application to capture mileage. When the user enters the start & end locations on a map, the application will calculate the number of miles and use it. The application also saves the Start and End locations in the comments field for visibility to approving managers. We also support advanced mileage rate calculation feature for Canadian and UK/Irish customers based on the distance traveled and car’s engine capacity

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ADVANCED REPORTING

An in-built reporting module enables stakeholders to easily create ad-hoc reports, charts and graphs. These reports provide valuable slicing & dicing of T&E data to help make informed decisions. Reports can be created across several categories and formats which provide a quick assessment of performance.

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COST ALLOCATION

Gorilla Expense provides the ability to allocate expenses to different projects, cost centers, departments, customers and other categories. This vastly improves spend visibility, assists expense tracking and promotes cost control through accountability. The various cost center fields can be easily set up to match company records.

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MULTI-LEVEL APPROVAL & ELECTRONIC ROUTING

Users that are designated as Managers can view, save and approve/decline reports that are submitted by subordinates from within the application. The application also allows Managers to redirect reports to other Managers including Accounting for the final approval. All of this is managed electronically within the application.

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VAT/GST

With Gorilla Expense, users will be able to list the VAT or GST amount(s) for an expense. We can also auto-calculate these amounts based on the type of expense and province/state selected by the user. Since the transaction includes the receipt, companies will be in full compliance with typical VAT or GST reclaim requirements. Depending on the country, multiple fields can be enabled, each used for a different rate category in the system.

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MULTIPLE CURRENCIES

With Gorilla Expense, users can choose to work with more than 140 foreign currencies. Latest conversion rates can be used in transactions to reflect spend in home currency. Based on area of travel, a currency of choice can also be set to default in the system.

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AUDIT TRAIL

Gorilla Expense offers audit trail capability within the application that captures changes made at mutiple levels. This includes a description of the actual change as well as a date and time stamp. This helps identify, tackle and deter potential frauds.

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INTEGRATION WITH ACCOUNTING & OTHER SYSTEMS

Gorilla Expense offers automated integration with several accounting systems. Our outbound integration creates Purchase Invoices in the AP module of the target accounting system. Our inbound integration imports project/job and employee-related data from the accounting systems – Thus eliminating the need to key in the data manually. In addition, we integrate with Payroll systems, Single-Sign-On providers. The section below lists some of our integrations.

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Automatic Report Creation

Gorilla Expense is able to automatically merge a receipt present in Receipt Box to an incoming Credit Card transaction and then attach the credit card transaction to an expense report corresponding the the credit card statement start date and end date, all done automatically for the user.

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OK, I’m Very Interested. Where Can I Learn More?

Our friendly (and prompt) sales team would be more than happy to discuss your requirements / provide more info/schedule a live demo.

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