The most popular expense reporting tool for Microsoft Dynamics 365 Business Central
OUR CUSTOMERS
Demo of Integration with Dynamics 365 Business Central
Gorilla Expense provides automated integration with Microsoft Dynamics 365. With this feature, expense data is automatically posted into Business Central in real-time or with a single click of a button! Various aspects of this integration can be configured as needed.
This eliminates the need to manually enter data into Business Central, thus reducing errors and maximizing efficiencies. Gorilla Expense supports both inbound (Purchase Invoice and/or General Journals) and outbound (jobs, tasks etc) integration with the latest versions of Business Central
CASE STUDY
As a national, non-profit organization, the U.S. Travel Association has acted as the voice for the U.S. travel industry for over 75 years. Currently serving over 1,100 leading traveling organizations, this association identifies significant opportunities and challenges for the sector, lobbies for favorable policies related to travel, offers education initiatives, and provides industry-specific data and analysis for its members.
In order to offer so many vital benefits, the U.S. Travel Association runs on membership subscriptions. This means reviewing subscriptions, sending invoices, and following up on unpaid dues for the finance team.
To further streamline their finance operations and increase remote capabilities during the 2020 pandemic, the U.S. Travel Association decided to migrate from the Microsoft Great Plains ERP to Microsoft Dynamics 365 Business Central. Gorilla Expense was able to make this migration smoother from an Expense Reporting perspective due to their plug and play integration with Business Central
Scott Walters
Gorilla Expense is so good that it’s a bullet point on my resume. It is the best of both worlds (Expensify and Concur). [In addition], their support is one of the best I have ever experienced in 25 plus years of working with IT vendors from Sun to IBM to Cisco.
Scott Walters
Senior Director of IT
Hilda Haddad
We selected Gorilla Expense over Concur and it has met our expectations in every way. I will absolutely recommend Gorilla Expense to
any Concur customers who are considering to switch.
Hilda Haddad
Controller
Babu Baskaran
We deployed Gorilla Expense On-Premise for users spread across the world. Gorilla Expense works with multiple currencies and multiple accounting systems fairly well. It is a robust enterprise solution.
Babu Baskaran
Financial Systems Manager, BSB
FEATURES
Receipt Box
Using our advanced Receipt Box feature, users need not clutter their phone’s photo gallery with hundreds of receipt images anymore and also they can sync receipts across all devices & Web app automatically. Receipt Box allows users to store receipts in a readable format – hence, eliminating the need to open each receipt to view the details and also, increasing productivity exponentially. Add-on Receipt OCR service available for accurately reading receipt data and merging receipts with corporate credit card data – all done automatically!
AUTOMATIC CREDIT CARD IMPORT
The credit card import feature allows travelers to import corporate credit card transactions directly into the expense report. Due to this, it takes almost no time to complete an expense report. The credit card data can also be split into multiple lines using our split feature. We support multiple corporate credit card programs within the same application and we also support corporate credit cards issued in multiple billing currencies – a feature useful for our clients with a multi-national presence. Gorilla Expense partners with several major credit card companies and financial institutions.
ONLINE SECURE EXPENSE REPORTING
Gorilla Expense is a 100% Online PCI Compliant Secure Solution that adheres to advanced security and high-availability standards. The application can be accessed via any major web browser as well as using our iOS or Android app. All data that is tied to the system is safely maintained and managed on Microsoft Azure servers based in Virgina, USA and other Microsoft Azure global locations for our APAC / European clients
MILEAGE USING GOOGLE MAPS
Gorilla Expense utilizes Google Maps in the web application to capture mileage. When the user enters the start & end locations on a map, the application will calculate the number of miles and use it. The application also saves the Start and End locations in the comments field for visibility to approving managers. We also support advanced mileage rate calculation feature for Canadian and UK/Irish customers based on the distance traveled and car’s engine capacity
ADVANCED REPORTING
An in-built reporting module enables stakeholders to easily create ad-hoc reports, charts and graphs. These reports provide valuable slicing & dicing of T&E data to help make informed decisions. Reports can be created across several categories and formats which provide a quick assessment of performance.
COST ALLOCATION
Gorilla Expense provides the ability to allocate expenses to different projects, cost centers, departments, customers and other categories. This vastly improves spend visibility, assists expense tracking and promotes cost control through accountability. The various cost center fields can be easily set up to match company records.
MULTI-LEVEL APPROVAL & ELECTRONIC ROUTING
Users that are designated as Managers can view, save and approve/decline reports that are submitted by subordinates from within the application. The application also allows Managers to redirect reports to other Managers including Accounting for the final approval. All of this is managed electronically within the application.
VAT/GST
With Gorilla Expense, users will be able to list the VAT or GST amount(s) for an expense. We can also auto-calculate these amounts based on the type of expense and province/state selected by the user. Since the transaction includes the receipt, companies will be in full compliance with typical VAT or GST reclaim requirements. Depending on the country, multiple fields can be enabled, each used for a different rate category in the system.
MULTIPLE CURRENCIES
With Gorilla Expense, users can choose to work with more than 140 foreign currencies. Latest conversion rates can be used in transactions to reflect spend in home currency. Based on area of travel, a currency of choice can also be set to default in the system.
AUDIT TRAIL
Gorilla Expense offers audit trail capability within the application that captures changes made at mutiple levels. This includes a description of the actual change as well as a date and time stamp. This helps identify, tackle and deter potential frauds.
INTEGRATION WITH ACCOUNTING & OTHER SYSTEMS
Gorilla Expense offers automated integration with several accounting systems. Our outbound integration creates Purchase Invoices in the AP module of the target accounting system. Our inbound integration imports project/job and employee-related data from the accounting systems – Thus eliminating the need to key in the data manually. In addition, we integrate with Payroll systems, Single-Sign-On providers. The section below lists some of our integrations.
Automatic Report Creation
Gorilla Expense is able to automatically merge a receipt present in Receipt Box to an incoming Credit Card transaction and then attach the credit card transaction to an expense report corresponding the the credit card statement start date and end date, all done automatically for the user.
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