Simple and intuitive expense
reporting tool focusing
on usability & people.
A complete paperless solution!

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Our Customers

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Case Studies

Concur Switchover Case Study

With Concur providing challenges that clogged up what should have been a smoother workflow, Monrovia decided to make a switchover to Gorilla Expense.

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Concur / Expensify Vs Gorilla Expense

Coordinated Health wanted a solution that is simple enough for them to adapt to, while being able to cater to their organization’s unique needs in terms of features and customization.
In addition, they were also keen on having something that is cost-effective enough for their continually growing business.

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Eliminating Paper

IIS had been researching several T&E automation vendors to automate their T&E process. And Gorilla Expense delivered on all fronts!

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Manual, High-Volume, Error-Prone & Time-Consuming Process

AirFlite’s operations involve international flights with frequent trips to their base in Japan. As pilots and crew are on constant travel, tracking expenses and submitting reports is a time-consuming and often frustrating process.

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of our App

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Gorilla Expense is so good that it’s a bullet point on my resume. It is the best of both worlds (Expensify and Concur). [In addition], their support is one of the best I have ever experienced in 25 plus years of working with IT vendors from Sun to IBM to Cisco.

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Scott Walters

Senior Director of IT

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We selected Gorilla Expense over Concur and it has met our expectations in every way. I will absolutely recommend Gorilla Expense to
any Concur customers who are considering to switch.

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Hilda Haddad

Controller

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We deployed Gorilla Expense On-Premise for users spread across the world. Gorilla Expense works with multiple currencies and multiple accounting systems fairly well. It is a robust enterprise solution.

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Babu Baskaran

Financial Systems Manager, BSB

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ELECTRONIC RECEIPTS

Users can submit e-receipts from their mobile device or from a computer. The receipts can be added to reports electronically thereby eliminating the need to carry paper receipts.

Using our advanced Receipt Box feature, users need not clutter their phone’s photo gallery with hundreds of receipt images anymore and also they can sync receipts across all devices & Web app automatically. Receipt Box allows users to store receipts in a readable format – hence, eliminating the need to open each receipt to view the details and also, increasing productivity exponentially.

Add-on Receipt OCR service available for accurately reading receipt data automatically

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AUTOMATIC CREDIT CARD IMPORT

The credit card import feature allows travelers to import corporate credit card transactions directly into the expense report. Due to this, it takes almost no time to complete an expense report.

The credit card data can also be split into multiple lines using our split feature.

We support multiple corporate credit card programs within the same application and we also support corporate credit cards issued in multiple billing currencies – a feature useful for our clients with a multi-national presence

Gorilla Expense partners with several major credit card companies and financial institutions.

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ONLINE SECURE EXPENSE REPORTING

Gorilla Expense is a 100% Online PCI Compliant Secure Solution that adheres to advanced security and high-availability standards. The application can be accessed via any major web browser as well as using our iOS or Android app.

All data that is tied to the system is safely maintained and managed on Microsoft Azure servers based in Virgina, USA and other Microsoft Azure global locations for our APAC / European clients

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MILEAGE USING GOOGLE MAPS

Gorilla Expense utilizes Google Maps in the web application to capture mileage. When the user enters the start & end locations on a map, the application will calculate the number of miles and use it. The application also saves the Start and End locations in the comments field for visibility to approving managers.

We also support advanced mileage rate calculation feature for Canadian and UK/Irish customers based on the distance traveled and car’s engine capacity

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ADVANCED REPORTING

An in-built reporting module enables stakeholders to easily create ad-hoc reports, charts and graphs. These reports provide valuable slicing & dicing of T&E data to help make informed decisions. Reports can be created across several categories and formats which provide a quick assessment of performance.

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COST ALLOCATION

Gorilla Expense provides the ability to allocate expenses to different projects, cost centers, departments, customers and other categories. This vastly improves spend visibility, assists expense tracking and promotes cost control through accountability. The various cost center fields can be easily set up to match company records.

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MULTI-LEVEL APPROVAL & ELECTRONIC ROUTING

Users that are designated as Managers can view, save and approve/decline reports that are submitted by subordinates from within the application. The application also allows Managers to redirect reports to other Managers including Accounting for the final approval. All of this is managed electronically within the application.

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VAT/GST

With Gorilla Expense, users will be able to list the VAT or GST amount(s) for an expense. We can also auto-calculate these amounts based on the type of expense and province/state selected by the user. Since the transaction includes the receipt, companies will be in full compliance with typical VAT or GST reclaim requirements. Depending on the country, multiple fields can be enabled, each used for a different rate category in the system.

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MULTIPLE CURRENCIES

With Gorilla Expense, users can choose to work with more than 140 foreign currencies. Latest conversion rates can be used in transactions to reflect spend in home currency. Based on area of travel, a currency of choice can also be set to default in the system.

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AUDIT TRAIL

Gorilla Expense offers audit trail capability within the application that captures changes made at mutiple levels. This includes a description of the actual change as well as a date and time stamp. This helps identify, tackle and deter potential frauds.

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INTEGRATION WITH ACCOUNTING & OTHER SYSTEMS

Gorilla Expense offers automated integration with several accounting systems.

Our outbound integration creates Purchase Invoices in the AP module of the target accounting system. Our inbound integration imports project/job and employee-related data from the accounting systems – Thus eliminating the need to key in the data manually.

In addition, we integrate with Payroll systems, Single-Sign-On providers. The section below lists some of our integrations.

Gorilla Expense Integrations

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Deployment Options

Gorilla Expense is available
as a cloud-based
or on-premise solution.

Our friendly (and prompt) sales team would be more than happy to discuss your requirements / provide more info/schedule a live demo.

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