Online Expense Reporting
Gorilla Expense is a 100% Online solution that adheres to advanced security standards. All data that is tied to the system is safely maintained and managed.
Gorilla Expense is available as a Cloud based or as an On-Premise solution.
Users can submit e-receipts from their mobile device or from a computer. The receipts can be added to reports electronically thereby eliminating the need to carry paper receipts.
Using this feature, administrative work is reduced and record keeping is improved. This leads to immediate savings for the company and improvements in productivity.
Automatic Credit Card Import
The credit card import feature allows travelers to import both personal and corporate credit card transactions directly into the expense report. Due to this, it takes almost no time to complete an expense report.
Gorilla Expense partners with all major credit card companies and financial institutions.
Mileage Using Google Maps
Gorilla Expense utilizes Google Maps in the web application to capture mileage (in addition to allowing the user to enter the number of miles). When the user enters the start & end locations on a map, the application will calculate the number of miles and use it. The application also saves the Start and End locations in the comments field for visibility to approving managers.
An in-built reporting module enables stakeholders to easily create ad-hoc reports, charts and graphs. These reports provide valuable slicing & dicing of T&E data to help make informed decisions. Reports can be created across several categories and formats which provide a quick assessment of performance.
Multi-level Approval & Electronic Routing
Users that are designated as Managers can view, save and approve/decline reports that are submitted by subordinates from within the application. The application also allows Managers to redirect reports to other Managers including Accounting for the final approval. All of this is managed electronically within the application.
Gorilla Expense provides the ability to allocate expenses to different projects, cost centers, departments, customers and other categories. This vastly improves spend visibility, assists expense tracking and promotes cost control through accountability. The various cost center fields can be easily set up to match company records.
With Gorilla Expense, users can choose to work with more than 140 foreign currencies. Latest conversion rates can be used in transactions to reflect spend in home currency. Based on area of travel, a currency of choice can also be set to default in the system.
With Gorilla Expense, users will be able to list the VAT or GST amount(s) for an expense. Since the transaction includes the receipt, companies will be in full compliance with typical VAT or GST reclaim requirements. Depending on the country, multiple fields can be enabled, each used for a different rate category in the system.
Gorilla Expense offers audit trail capability within the application that captures changes made at mutiple levels. This includes a description of the actual change as well as a date and time stamp. This helps identify, tackle and deter potential frauds.
Expense Reporting Mobile App
Using the Gorilla Expense mobile app, users can manage expenses using their iPhone, iPad and Android phones. Expenses can be submitted with the respective e-Receipts, immediately after incurred, and entire expense reports can be submitted from the mobile app with a tap of a button!
Mobile App Highlights
- Gorilla Expense offers an OCR feature add-on, where the app will scan the receipt, automatically extract data from the receipt and complete the expense for the user.
- The Gorilla Expense mobile app is integrated with Google Maps to help users capture mileage expenses accurately and quickly.
- Using the mobile app, receipts can be easily attached to Corporate Credit Card transactions and submitted in a timely manner.
- The mobile app allows users to not only upload line item expenses but also submit entire Expense Reports without having to get in front of a computer.
- Expenses sent via our Email 'FWD & Forget' feature are also conveniently available on the mobile app to add to an expense report.
T&E Integration with ERP & Accounting Systems
Gorilla Expense offers innovative out of the box integration with various ERP, Accounting and Financial systems. This integration offers seamless transfer of information, convenience of operation and minimized manual work.
Gorilla Expense supports full integration with systems such as Microsoft Dynamics, Oracle E-Business Suite, SAGE, QuickBooks Desktop, NetSuite and others. Using an integrated Expense-ERP solution, there is only a single source of information to maintain. This saves time and money thereby leveraging the ERP investment.
Contact Us for more information on integrating with your system.
Compliance with the Physician Payments Sunshine Act
The Gorilla Expense T&E Solution includes the Sunshine Act module that allows for Representatives from Pharmaceutical, BioTech and Medical Device Companies to not just submit their T&E expenses expenses but also allocate these expenses to the respective Health Care Provider (HCP) which includes the US National Provider Identifier (NPI) of the HCPs.
Per Federal law, these companies are required to capture the HCP information to be in compliance. Failure to stay in compliance may result in fines ranging from $10,000 to $1,000,000 annually.
To learn more, see our webpage on Compliance with the Open Payments (formerly Sunshine Act) Using Gorilla Expense
You can also check out this popular infographic on 'Shining Light on the Sunshine Act' to understand requirements from the Centers for Medicare & Medicaid Services (CMS) for compliance to the Sunshine Act.