Business travel is a necessary part of business development and operations, especially in our increasingly global landscape.
However, employees often find reporting their business travel expenses a major pain point. This is because business travel accounts may be a time-consuming process and in fact, some processes may even take longer than the trip itself.
This is very true for those who still have their legacy manual systems, wherein they still do the tedious work of compiling paper receipts, writing down reports on templates or expense sheets, and typing them all down in Excel spreadsheets. Overall, it’s plain time-consuming and can leave both employees and finance personnel quite frustrated.
Automate and Simplify Travel Expense Management
With Gorilla Expense, these complex, tedious processes are automated and broken down so that it becomes simpler and more streamlined.
Gorilla Expense can capture all expenses associated with an employee on a given trip. Finance can also view all expenses of the whole group within that trip. Even employees can easily find this process so much more convenient, because they can just attach and upload receipts or any other supporting documents connected to the trip.
Having this kind of robust and intuitive system also helps prevent fraud. Managers can have peace of mind because Gorilla Expense has checks in place to identify and alert incidence of forgery, duplicity, and tampering of business expenses.
Let’s break down how Gorilla Expense makes for an effective and efficient travel expense reporting tool:
- Convenience in digitization and automation. Companies and employees find a win-win situation with automating and digitizing expense management systems. Receipts and other data can be easily captured and stored into the system in real time, wherever they are. This provides an additional incentive for employees to diligently keep a record of their expenses. Meanwhile, the company has 100% visibility and they have automatic access to the information in real time.
- Easy analytics and reporting. You can breakdown your expenses and travel-related costs by different categories so that you can drill down on ballooned areas and reduce costs when necessary.
- Quick and efficient approvals. You can easily allocate and approve budgets, especially for project-related expenses. It’s easy for managers to get a bird’s eye view of the costs as well as take a closer look at details to see expenses and how these relate to the project or department budget. You may also easily check back in past expenses as a point of references so you can better prepare budgets.
With Gorilla Expense, travel and expenses are definitely streamlined, automated, and simplified so that there’s transparency throughout the expense management process. There’s also more confidence in the system, both from the side of the employees and those of the finance department and managers.
To find out how you can have Gorilla Expense for your own company, get it touch with us today.